India’s AI-Powered Payroll Software for Compliance-Ready Payroll
HR and payroll teams across India spend 8–12 hours every month on manual salary processing, compliance filing, and error correction. factoHR eliminates this manual work, from salary calculation to Form 16 generation, so your team can close payroll in hours, not days.
With factoHR’s ESS app, employees have 24/7 access to payslips, tax information, and leave requests at their fingertips, reducing the HR workload.
HR tickets are reduced exponentially.
A satisfied, more informed workforce.
Faster, simpler processes for everyone.
Statutory & Compliance
factoHR’s built-in compliance management effectively manages TDS, PF, PT, and ESIC. Rest assured that your filings are both accurate and timely.
Zero penalty fees or late filings.
Audit-ready reports at your fingertips.
Accurate challans and Form 16, every single time
Centralized Payroll Data
A single, secure place for all your payroll data. Easily access salary, attendance, and leave details for your team, anywhere in the world.
One reliable source of attendance data for all your locations.
Real-time reporting and analytics for strategic decision-making
Reclaim valuable time – reduce reconciliation!
Arrears & Salary Revisions
factoHR’s smart payroll system seamlessly processes back-dated salary and revisions, ensuring complete accuracy in every detail.
100% accurate retroactive salary- guaranteed.
Clear and transparent salary history for your team.
Faster appraisals and stress-free audits.
Leave & Attendance Reconciliation
factoHR integrates effortlessly with your attendance module, guaranteeing that payroll relies on precise, real-time data at all times.
Accurate compensation calculation every time.
Reduces the chance of salary disputes.
Instant calculations for overtime and allowances.
ESS Availability
With factoHR’s ESS app, employees have 24/7 access to payslips, tax information, and leave requests at their fingertips, reducing the HR workload.
HR tickets are reduced exponentially.
A satisfied, more informed workforce.
Faster, simpler processes for everyone.
Stay Compliant with factoHR Payroll – On Time, Every Time
factoHR handles every statutory obligation automatically, so you never miss a challan deadline, never receive a penalty notice, and never have to manually calculate compliance deductions again.
Provident Fund (PF / EPF)
PF contribution calculation
Employer share handling
ECR file generation
Monthly PF deductions
PF records management
Employees’ State Insurance (ESI)
ESI eligibility checks
ESI contribution calculation
Wage-based applicability
ESI report generation
Employee ESI records
State-Level Compliance (PT, LWF & Local Laws)
State-wise PT slabs
PT deduction automation
Multi-state PT handling
PT rule updates
Labour Welfare Fund (LWF)
TDS & Income Tax Compliance
Salary TDS calculation
Old/New tax regime support
Investment declaration management
Proof submission tracking
Tax computation & projections
Form 16 generation
Payroll Reports & Statutory Filings
PF & ESI reports
TDS reports
Payroll registers
Salary reports
Avoid Penalties and Stay Compliant without the Stress – Let factoHR Handle Your Payroll
factoHR Payroll System Features that Deliver Real Business Benefits
Boost efficiency, ensure compliance and simplify every step of payroll.
Payroll Processing
Run Payroll Quickly
Wizard-driven salary process guides you at every step so you don’t miss any critical payroll input and stay worry-free.
Single-Click Payroll Process
With list-driven process, you are just a click away from salary processing and will never miss out on any step during the pre or post-payroll process.
Off-Cycle Payroll Process
Using off-cycle payroll features, make all the necessary payments that are not part of the regular salary process, like bonuses, incentives, etc. You can even issue off-cycle payslips to employees for whom it is processed.
Flexible Rule Engine
Configure the Process with Ease
factoHR payroll software’s formula-driven rule engine gives freedom to create unlimited earning or deduction components and flexibility to configure any type of salary structure based on industry or business type.
Create Multiple Payroll Groups
Managers who handle payroll operations can categorize employees into various payroll groups based on their payroll cycle, type, calendar to follow, and location. This makes it easier for HR to process the salary and ensures that no employee is left out or paid twice.
Configure Any Number of Salary Components
factoHR’s payroll management software offers flexibility in enabling the configuration of unlimited salary components. Add the components you want to provide, like basic pay, gratuity, bonus, ESIC, PF, etc. Separately set the calculation type (input) for the CTC structure based on a formula, percentage of total CTC, or fixed amount, along with the payout setup (output) based on pro-rate, not to be paid, or ad hoc amount for each component.
Customize Your Payslip Format
Your organization is not bound to follow a single payslip format that doesn’t fit your requirements. Instead, factoHR offers more than 15 payslip formats that have different layouts and sections, which you can choose as per your organization’s needs.
Statutory Compliance
Stay Ahead of Tax Laws
factoHR Payroll management software takes care of all your payroll compliance requirements, be it PF, ESIC, Professional Tax, TDS, EDLI, etc., with automatic calculation and ready-to-file reports, challans, and forms.
Income Tax
The TDS calculation gets simplified as the system auto-calculates it during salary processing. The employees can also attach proof of their investment declaration, which can be considered for calculation. Also, you can easily generate all types of income tax reports and forms like Form 16, Form 24Q, IT register, IT statement, IT report, and Income Tax Liability report.
Provident Fund
Increase organizational operational efficiency by managing all the activities related to PF funds from a single platform. Configure your PF rules and PF wage components for salary calculations. Also, you can run PF arrears calculations by generating PF challan statements, ECR files, and PF and EPS reports for different payroll types.
Professional Tax
Generate professional tax and labor welfare fund reports and compute Form 5 and Form 5A state-wise as per the rules. With customized options, make complex calculations smooth and easy.
ESIC
Compute the ESI wages of employees for a period of 6 months, along with the calculation of arrears and generating the ESIC report and Form 7. Also, the ESIC file formed is in a format that can be directly uploaded to the ESIC portal.
Accounting Integration
factoHR Payroll Software
factoHR’s payroll software can cut your payroll processing time by half, where input from internal modules and output to external systems flow seamlessly. factoHR provides built-in integration with internal modules like attendance management, leave, performance and expense management, external systems like banks, ERPs (SAP, Oracle, etc.), and accounting apps (Tally, Quickbook, etc.).
Configure Auto Payroll JV
Using plug-and-play integration features, you can easily integrate with leading accounting system or ERPs and auto-post JV without leaving factoHR. Alternatively, you can export JV details in Excel, XML, or CSV and upload them to your ERP or accounting system.
Bank Integrations and Transfers
Using a connected banking feature, you can directly deposit the salary payments to the employees’ bank accounts without leaving factoHR, or else you can generate bank funding files in the required format and upload via the bank portal.
Data Security
Security by Design
Employee information maintained in factoHR’s Payroll software is stored in ISO-accredited and SOC Type 2-certified cloud data centers. Critical information like compensation data is protected with encryption at rest design.
Backup and Data Management
We conduct data backups every 4 hours, store them in different locations, and retain backup instances for up to a week. In any case of a data crash, the system will recover within 6 hours.
Scalable Architecture
The entire infrastructure of factoHR is built with scalability in mind and deployed on the Azure cloud. It can withstand varied loads of traffic, and it is capable of handling 2000 RPM per application server.
Real-Time System Health Checkup
We run dynamic application server monitoring and perform real-time system health checks with the help of in-house tools. In the case of failures, notification will be sent to relevant stakeholders for immediate action.
Mobile App & Ess Portal
Self-Service for the Mobile Workforce
The next-generation mobile app and employee self-service portal allow employees to view compensation, income tax, and other relevant information on their mobile devices and desktops at all times.
View Salary and YTD Earnings
Employees can easily access and view their salary and get a summary of their gross earnings deductions with monthly net income. Also, employees can view their year-to-date earnings in the form of graphs along with the monthly breakup. All this can be done just by logging in to the factoHR’s mobile app or self-service portal in a self-service way.
Generate & Distribute Payslips
With localization support and different formats available, you can generate payslips as per your choice and distribute them on a mobile app, email, or by print.
Declarations and Exemptions
Employees can choose an old or new regime, view their projected income tax and compare it with the actual deductions, and download statutory forms like 12BB and Form 16 using factoHR’s self-service portal or mobile app.
Simplified Salary Arrears
Auto-Arrear Calculation
Retro changes or arrears are complex, tedious, and error-prone. Not anymore! factoHR payroll system keeps track of all retroactive changes made in attendance or compensation and automatically calculates statutory and other payments for you so you can stay worry-free.
Supports Various Scenarios
factoHR supports different arrear scenarios like missed attendance, unapproved leave, holidays, unclaimed overtime, and salary revision. Arrear statements can be generated to maintain arrear payment records with various details about particular employees.
Statutory Compliance in Arrear
The statutory calculation and deductions are automatically calculated at the time of arrears payment. The total number of arrears is also displayed so that all the pending payments can be added to the ongoing process and finalized for salary processing.
Push Boundaries
Performance-Linked Payroll Solutions
The factoHR payroll system allows you to gauge employees’s performance by linking their goals and KPIs with their compensation. So, you are not just paying an employee’s salary but also tracking their performance.
Incentives Based on Different Performance Parameters
Pay employees according to their performance standards. For example, if a sales executive makes more sales than a specific amount, he will be eligible for a predetermined bonus percentage. First, set the parameters, and then, from Formula Master, configure the formulas for the different kinds of rewards and incentives you want to offer. If the employees work as per the set standards, they will be entitled to the respective incentive, and their salary will be revised based on predefined criteria.
Keep Trail of Salary Changes
With the factoHR payroll management system, employees can easily revise their salaries by keeping track of every revision. A minute change in compensation can be tracked to who made it and why.
Employer and Employee Convenience
Automate Advance & Loan Management
factoHR payroll software allows you to manage the entire advance and loan life cycle, from policy setup to eligibility calculation, auto-EMI deduction, and recovery of pending amounts under one hood.
Maintain Different Types of Loans
Offer your employees various loans, like personal loans, medical loans, or any other type your organization wants to offer. Configure various types of loans and set the loan interest type to be charged.
Loan Disbursement
Set up loan policies and eligibility criteria, and let your employees apply for loans themselves. Once the employee applies for a loan, the managers can reject it, approve it by mentioning the sanctioned amount, and track them till their recovery.
EMI Deductions
Employers can provide flexibility to employees in repaying the loan amount. Set the default interest rates, round off the principal recovery amount, and set the number of EMIs for auto-EMI deductions. Options are also available to stop EMI deductions for a month and carry them forward to the next month. Also, an extra EMI amount or advance payment can be made.
Be Proactive, Not Reactive
Reports & Analytics
Our 200+ pre-built payroll reports and custom report builder tool empower payroll teams to take data-backed proactive actions that positively impact your company’s bottom line.
Custom Report Builder
With our custom report builder, you can generate reports as per your needs by selecting various data sources, choosing fields or columns you want in the output, applying filters, previewing the report, and exporting it in various formats.
Auto-Report Scheduler
With our auto-report scheduler, reports can be directly emailed to the concerned members at specific dates and times. You can also choose the report output type you want to send, such as PDF, Excel, or Word.
Integration
Stop manual data entry. factoHR’s payroll software seamlessly integrates payroll with your accounting and banking systems, reducing efforts and errors.
Looking for Best Payroll Software in Your City? factoHR Got You Covered
The best payroll software is one that automates salary processing, which also ensures statutory compliance, and scales with your business. For example, factoHR stands out by combining automation, compliance, and ease of use in one system.
How Much does Payroll Software Cost in India?
There are multiple factors in pricing any payroll software, like company size, features, and number of employees. Most solutions offer flexible pricing plans, making them suitable for both small businesses and large enterprises.
How Long does It Take to Implement Payroll Software?
Implementation of payroll software takes a few days to a couple of weeks. It depends on company size, data migration, and customization needs.
Can Payroll Software Handle PF, ESI, TDS, and PT Automatically?
Yes, modern payroll software automatically calculates and manages statutory components like PF, ESI, TDS, and Professional Tax. This also ensures compliance with current regulations.
Does factoHR Support Payroll Compliance across all Indian States?
Yes, factoHR is designed to handle state-wise compliance, including labour laws and tax regulations across India.
Can payroll software generate payslips and Form 16 automatically?
Yes, payroll software can generate payslips, Form 16, and other reports, reducing manual effort and errors.
Can Payroll Software Handle Salary Revisions, Arrears, and Bonuses?
Payroll software can manage salary changes, arrears, bonuses, and deductions without manual calculations. This allows HR professionals to focus more on activities like employee retention and talent management.
How Secure is Cloud-Based Payroll Software?
Cloud-based payroll systems use advanced security measures, like encryption and access controls, to protect employees’ data from breaches or misuse.
Can Employees Access Payslips and Tax Details on Mobile?
Yes, employees can view payslips, tax-related details, and salary information anytime through mobile apps or self-service portals.
Why choose factoHR over other payroll software in India?
factoHR offers a complete payroll solution with automation, compliance, scalability, and ease of use, which helps businesses save time, reduce errors, and stay compliant.
Does factoHR Integrate with ERP, Accounting, and Bank Systems?
Yes, factoHR integrates with ERP systems, accounting tools, and banking systems for accurate salary processing.
Can I Switch from Excel or another Payroll Software to factoHR?
Yes, you can easily migrate from Excel or other payroll systems. Most platforms, including factoHR, provide support for smooth data transfer.
Does factoHR Support Multi-Location Payroll Processing in India?
Yes, it supports multi-location and multi-state payroll processing, which makes it ideal for businesses with distributed or remote teams.
Is factoHR Suitable for SMEs and Growing Businesses?
factoHR is a scalable platform for all growing businesses and works well for SMEs as well as large enterprises.
Ready to Move Beyond Manual Payroll?
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